| Minutes
of Monthly Meetings
5th December, 2007
MEETING HELD ON 5th DECEMBER, 2007
AT C J KEANE’S
Present: Bob Hanson, Russell Smith, John Marriner,
Matt Armstrong, Peter Bourne, Suze McBride, Margaret
Finlay, Colin Coleman
Apologies: Pete Geekie, Ian Learey
Confirmation of previous meeting’s minutes:
confirmed: Moved J Marriner, Seconded: M Armstrong,
carried.
Business arising:
• Handicapping: Details of the new system are
to be placed on the club website and a hard copy pinned
to the clubhouse notice board. There was a query from
JM re: situation for crews doing rescue boat duty.
It appears as if they are being penalized for a duty
by receiving a DNS score for the day. After discussion
a suggestion was put fwd that duty crews receive no
points. There was general agreement on this and that
if crews miss a duty they receive a DNS penalty Action:
JM to follow up with GM
Correspondence:
IN:
• Info: Aflex self inflating buoys
• Invoice: Yachting Vic 10 silver members Action:
MA to follow up with YV
• Invoice: Golf Club – use of facility
as quoted
• 2008 Marlay Point Overnight Race Promo
• Yachting Victoria:
o Stickers and posters available Action: MA to follow
up with YV
o Sail Melbourne – Official Program
• Clean Up Australia – registration details
Action: RS to follow up
OUT:
• Grant application to Vichealth for ~$2200
for ‘Quikshade shelter’
Motion: “Correspondence report be accepted”
moved MA sec, CC. Carried
Treasurer’s Report:
PB presented the report on behalf of Helen Davis.
Balances of Accounts
• General Acc $8808.50
• Investment Account $4235
• Total Amount $13043.50
Peter pointed out these balances are after substantial
expenses on Insurance ($4387) and T shirts ($1236).
Motion: “Treasurer’s report be accepted”
moved PB sec MA, carried
General Business:
• Ynglings:
? AIYA: - membership $45-. Motion: “The club
join the AIYA” Moved MA sec: RS Carried
? Suze is to be the contact person for anyone wishing
to sail in either of the Ynglings Action: MA to fwd
contact details
• Crayfish Cup/FF States/Fireball States Extravaganza
– Debrief:
? Results: General feeling that three separate regattas
at the same time was stretching the clubs capacity
to deliver as evidenced by the confusion over winners
for the Crayfish cup race.
? Sponsorship: Given only one race was sailed and
only 3 entries, that Roger Bennett’s generous
donation of prize money be held over and that he be
approached re: using the money for sponsorship of
the Yardstick Club Championship i.e. Action: MA to
follow up
o Four Winds Marine Yardstick Club Championship -
$100 voucher and trophy (supplied by club)
o BeachFront Motel Handicap Club Championship –
Trophy and $100 cash (supplied by club)
? letter of thanks to Jannean Weston at Sista Mermaid
for donation of $100 of wine Action MA
? Margaret tabled a list from Ian Learey re: the event,
for consideration next time (attached).
? Problem with expenditure recording. After discussion
Motion: “that all attempts be made by members
to place purchases on account or take receipts to
treasurer” moved CC sec, BH Carried
? T shirts remaining – sell for $10ea Action:
RS to place in Newsletter
• Promotion of Sailing for Kids and Beginners:
? JM mentioned opportunity and need for Sat morn “Supervised
Sailing for Beginners”
? Suze has had a conversation with John McConchie
(College Principal) re: the possibility of a partnership
between the school and the club in getting kids involved
in sailing Action: Suze to follow up and report back
Action: RS to place in Newsletter
• Sat Nights Pub Raffle:
? Margaret has secured Sat nights for the Club for
fundraising at the Bottom Pub. One Draw approx ½
hrs work – maximum return for minimum effort.
Ticket selling to be allocated by boat to club members
Action: MA to distribute schedules
Action: RS to place in Newsletter
• From Mr & Mrs Geekie: Thanks to all members
and the committee for use of the clubhouse on Saturday
24th for "the Geekie's wedding”. We are
very grateful and appreciative of the club being so
accommodating and supportive. Bugger about the wind!
Apologies for the condition of the clubrooms on Sunday
the 25th of November. The rooms had not been cleaned
up after the wedding. It was remiss of me to delegate
the collection of equipment to the best man early
on Sunday morning (he was tired confused and distracted).
I went down at 4pm and could see the error of my ways.
Thank you for your accommodation and flexibility around
this mess.
• Communication with general membership. After
general discussion action is to be taken on:
? Tell Tales – details of following weeks race,
duty crew and pub raffle duty to be added to ‘Tell
Tale’ reports Action MA
? Extra copies of the sailing program to be placed
in the clubhouse for the dyslexic members who cannot
read the program sent to them earlier in the year.
Action MA
• Family day: to be organized for a Sunday?
in January 2008 The priority of the day is to involve
kids in fun activities loosely associated with sailing!
Action: Suze and Margaret to report back
.
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